Program Admin Assistant (Administrative Specialist 2), Part-Time Job Share! (Oregon State Government)

Opportunity Awaits, Apply Today! Program Admin Assistant 

Join the Department of Administrative Services (DAS) as a Program Admin Assistant in the Risk Management team! In this dynamic role, you'll support the critical work of insuring and protecting state government activities, aiding program managers, and providing both administrative and technical support. You'll collaborate with state agencies, assist in program projects, and help ensure the smooth operation of risk management services that safeguard Oregon's people, property, and resources. This is your opportunity to contribute to a forward-thinking team focused on minimizing risk and ensuring the state's continued success.

As a Program Admin Assistant, you will provide both administrative and technical support to the Risk Management program. Your role includes aiding program managers in program activities and projects. 

Key duties include: 

• Liaison & Communication: Support Risk program managers in communication with customers, state agencies, and officials. Research and prepare data for management decisions. 

• Program Monitoring & Administrative Support: Assist in tracking program activities and projects. Conduct research and interpret Risk statutes, policies, and procedures for team initiatives. 

• Meeting & Event Coordination: Schedule meetings, prepare materials, and record minutes. Support training sessions, special events, and related program activities. 

• General Administrative Tasks: Manage program emails, reserve state vehicles, maintain shared drives, and update templates using Adobe Pro. 

• Claims & Report Management: Administer the Citizen Report program, process Adult in Custody (AIC) injury claims, and manage related billing and payment. Maintain program files, policy manuals, and databases. 

For a full review of the position description, please click here.  

Part-time / Job Share Information 

• This position is a job-share and will share or split duties with another Program Admin Assistant.   

• This is a .5 position (20 hours/week). Pay Range for this position is $3948 - $5483 monthly, based on full-time status. Actual salary will be pro-rated for part-time employment. 

• Part-time employees are eligible for benefits at a prorated rate.  

• Shift is Monday- Friday, 8:00 AM -12:00 PM. 

• This is a hybrid position and will be expected to report to the office as needed. 

• This position is expected to start January 2, 2025. 

What We Are Looking For 

Minimum Qualifications: 

Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis; 

​OR 

An associate degree in general office occupations and two years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis;

OR 

An equivalent combination of education and experience. 

Desired Attributes: 

• Excellent written and verbal communication skills including the ability to communicate clearly and concisely to a wide and diverse audience. 

• Ability to work independently and prioritize work efficiently.  Including the ability to plan work and follow up on task assignments while meeting overlapping deadlines in a fast-paced environment. 

• Skilled in using a computer and the Microsoft 365 suite (e.g., PowerPoint, Excel, Word, Outlook, Teams, etc.) and ancillary office equipment (e.g. iPhone, scanner, fax machine).  Experience entering and/or retrieving data from a computer database, including while on a call. 

• Experience working with the public through multiple communication channels which include phone, email and in person customer contacts, including the ability to deescalate confrontational conversations.  

• Strong interpersonal skills with the ability to build rapport with others. 

Application Details and Instructions 

• Visit the State of Oregon job opportunities webpage to submit your application. Please ensure the work history in your applicant profile is up to date and attach a current copy of your resume.  If you are a current State of Oregon employee, you must apply through your employee Workday account. 

• This announcement is for one, part-time (job share), permanent, SEIU represented, Program Admin Assistant (Administrative Specialist 2) position. 

• Please save a copy of this job announcement for reference, as it is not available for you to view after the announcement deadline. If you have questions about the announcement, or need an alternate format to apply, please contact the Recruiter, Cassie Graham at: cassie.graham@das.oregon.gov or 503-949-6169 (voice/text). 

Benefits of Joining Our Team 
The Department of Administrative Services (DAS) Team strives to create an environment that is supportive and encourages work-life balance and innovation. 

Additional benefits include: 

• Work/life balance, 11 paid holidays a year, and a competitive benefits package (benefits will be pro-rated). 

• Advancement and learning opportunities that will help grow your career with the State of Oregon. 

• Get There - Oregon’s easy-to-use carpool matching tool and trip planner. 

• Live, work, and play in Salem, Oregon. 

 
Additional Details 

• Finalists will be subject to a computerized criminal history check. Adverse background data may be grounds for immediate disqualification. 

• Agency does not offer visa sponsorship. Within three days of hire, applicants will be required to complete I-9 documentation and confirm authorization to work in the United States. If your employment authorization and documentation is contingent on sponsorship now or in the future, you will not meet Agency employment eligibility standards. 

• Eligible veterans who meet the qualifications will be given veterans' preference. For more information, please visit Veterans Resources.  

Helpful Links & Resources 

How to Set Job Alerts | Workday Applicant FAQ | What You Need to Know to Get the Job 

Oregon Job Opportunities Webpage | Classification and Compensation | Pay Equity 

Come for a job. | Stay for a career. | Make a difference... for a lifetime! 

The Department of Administrative Services is an Equal Opportunity, Affirmative Action Employer Committed to Workforce Diversity. At the Department of Administrative Services, we embody the value of hiring a workforce representative of the communities we serve, understanding that a diverse workforce revitalizes our state. We value diversity and foster a positive and welcoming environment where all employees can thrive.